EVENT READINESS

Data readiness checklist

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E01

Energy

Event energy intensity

Boundary and event window are written downAll energy carriers are included or exclusions are namedAttendance denominator is traceableBaseline uses the same boundaryCalculation file and source evidence are retained

T02

Travel

Event travel emissions intensity

Traveller groups are defined before calculationReturn trips and multi-purpose trips have a stated ruleSurvey coverage is reportedEmission-factor source and year are namedRaw origin/mode data are retained

F03

Food

Food impact per cover

Catering scope is complete or exclusions are listedMeals/cover denominator is reconciledPreparation and plate waste are distinguished where possibleFactor source is versionedSupplier or caterer evidence is archived

W04

Waste

Verified diversion rate

All major streams use a mass basisDestination is known, not assumed from bin colorContamination is checkedReuse is separated from recyclingTotal mass reconciles across contractors

W05

Water

Event water intensity

Opening and closing meter timestamps are retainedTemporary uses are included or disclosedLeaks/anomalies are documentedAttendance denominator matches the eventBaseline boundary is comparable

A06

Accessibility

Verified access coverage

Applicable checks are defined for the venue/eventCritical failures cannot be averaged awayTemporary layouts are inspectedRemediation has owner and closure evidenceFeedback channel and escalation path are documented

C07

Community

Community commitment closure

Each commitment has an owner and dateBeneficiary/group is identifiedCompletion requires evidence, not status text aloneOpen issues are reportedOutcome feedback is retained where practical